SPECIAL PASSES (SCHEDULE - VII)

1. On Medical Grounds

2. On sports account

3. For appearing before RRB/ Selection Board while on leave or on duty.

4. For attending Courts.

5. For attending departmental disciplinary  enquiries and for inspection of documents.

5-A. For attending complainant's enquiry

6. For personal hearing of the Appellate Authority.

7. Office bearer and representative of recognised railway unions and of the Federation for whom grant of Pass is governed by the instructions issued by Railway Board from time to time.

8. Members of Staff Benefit Fund Committee etc.

9. Special Class Railway Apprentices.

10. Other apprentices.

11. For Scout and Guide activities.

12. For St. John's Ambulance Brigade.

13. to receive settlement dues.

14. for motor vehicle

15. On First appointment to Railway Service

16. On retirement/decease - grant of settlement pass.

17. For enquiries by Commissioners for Railway Safety.

18. To staff of quasi Railway Institutions.

19. Railway servants under suspension.

20. Attending conferences, congresses or meetings.

21. Family passes to Territorial Army Personnel proceeding to camps.

22. Candidates summoned for test/ interview by Railway Recruitment Boards and Railway Administrations.

23. Journeys in connection with children's camps.

24. Attending cultural activities etc.

25. Passes to members of Railway User's Consultative Committees, National Railway User's Consultative Council.

26. Passes for families of reservists.

27. Retired Railway servants for perusal of documents for preparation of his Defence in disciplinary case instituted against him.

28. Medically decategorised staff when called for adjudging their suitability for alternative appointment.

29. To retired Railway servant for assistance to defend a Railway servant involved in disciplinary proceedings, to attend any meeting of a commission of enquiry or of a Board, Conference, Committee, or departmental enquiry convened under proper authority or is required to perform any public duty in an honorary capacity.

30. To Casual Labour on recruitment/ discharge.

31. Complimentary passes to next of kin of the victims as well as to the surviving victims involved in Railway accidents.

32. RPF Dogs with Handler/Inspectors.

33. Issue of Bazar Passes.

34. Grant of I AC Complimentary Pass to the visiting Lecturer of a appropriate status.

35. Whole time employees of the Zonal Recognised Unions and Federations.

36. Railway Magistrates

37. Government Railway Police.

38. Participants in Workers Education Programmes Conducted by AIRF/ NFIR in the Zonal Headquarters Station/ Divl. Headquarters Station / Centralised Training Institutes.

38. Rail travel facilities to MR/MOS(R)/DMR.

39. Non-Railwaymen.

40. Claimant before Railway Claims Tribunal

41. Retired Railway Officers of Selection Grade and above who are empanelled as Railway Inquiry Officers in D&AR cases to undertake journey either for conduct of inquiry or for training or any other official purpose in this connection

Doctors/para medical staff invited in connection with blood donation/eye testing camps being organised on the Railways

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Group A, B, C, & D [Serving and Retired]** ACS No. 15

1. On Medical Grounds :-

Issued for journey from station nearest to the residence of a Railway servant where railway medical facilities for treatment of the railway servant or his family members are not available to a station where railway dispensary or hospital, or sanatorium with the required facilities for treatment is located.

1. Pass will ordinarily be issued for the Class of entitlement of the railway servant on privilege account.

2-A    A higher class of pass may be issued at the discretion of the General Manager of the Railway Administration/Unit, or Secretary, Railway Board, for outward journey only to: -

                                i.            a railway servant or his family members suffering from Tuberculosis or cancer for travelling with one family member or dependent relative or a companion when no family member or dependent relative is included, on the recommendation of the Chief Medical Officer of the Railway concerned. No attendant will be included.

                              ii.            a railway servant or his family member or dependent relative when the railway servant himself has arranged a bed in a sanatorium provided the Divisional Medical Officer of the Railway certifies that the Railway Administration could not arrange a bed and that treatment in that sanatorium/ hospital is necessary.

                            iii.            a railway servant or his family member or dependant relative suffering from Tuberculosis or cancer for travel from one sanatorium to another for further treatment operation etc. provided that the concerned medical authorities certify that this is necessary and provided further that such recommendation of Sanatorium/ hospital authorities is accepted by the Chief Medical Officer of the Railway. A family member or dependent relative may also be included if necessary. 

2-B    The grant of higher class passes and  attendant on medical grounds shall be  regulated as under :-

                                i.            If the Medical Officer considers that patient should be accompanied by an attendant during travel for his journey to an outside station for treatment the inclusion of the attendant in the Railway pass shall be regulated as under :-

                              ii.            One attendant may be allowed if the patient is bed ridden and is unable to sit up, on the   recommendation of the Medical Officer incharge of the hospital/health units/polyclinic.

                            iii.            {If the patient is in big plaster, or physically handicapped or unconscious or paralysed or mentally retarded, where one attendant cannot lift the patient, two attendants in the same class may be provided on the express recommendation of the Medical Officer.} ACS No. 43

If the patient is in big plaster where one attendant cannot lift the patient, two attendants in the same class on the recommendation of the Medical Officer may be provided.

                           iv.            In case where the patient is in coma/shock/ stupor due to any cause such as head injury etc. regardless of whether he is suffering from T.B./cancer for which higher class pass is admissible, a higher class pass alongwith an attendant in the same class may be given on the recommendation of the Medical Officer.

Provided that the facility of an attendant shall be available only when no other family member is accompanying the patient. Such passes where an attendant has been allowed should, therefore be restricted to the patient and the attendants only.

Provided further that higher class passes shall be allowed only for outward journey while proceeding for treatment to an outside station. After the patient recovers, the return journey pass shall be issued for the class to which the patient is entitled.   Where an attendant was allowed to accompany the patient, in a higher class he shall be issued second class pass for the return journey.

3. (i) In case, higher class pass to the Railway employee for his return journey has also been considered necessary, specific recommendation of the CMO of the Railway in whose    Jurisdiction the hospital is located shall be necessary

    (ii) Pass for the return journey valid for the entitled class or a higher class, as the case may be, shall be issued on the recommendation of the CMO by the Railway in whose jurisdiction the hospital is located. To facilitate issue of return journey passes by that Railway a stamped endorsement authorising that Railways to issue pass may  be made on the outward journey pass.

4.      In cases where a railway servant falls seriously ill outside the Zonal Railway on which he is working and is referred to a hospital located on another station for specialised treatment by the Railway Medical Officer, he may be given a Special Pass available from that place to the location of the hospital/dispensary to which he has been referred and back to the same place. The concerned Medical Officer recommending the grant of the pass shall report the facts of the case to the controlling CMO of the employee indicating clearly reasons that necessitated treatment at an out side station in support of his recommendation for issue of Special Pass.

          The Medical Officer recommending the issue of pass on medical grounds shall submit a monthly statement to the concerned CMO indicating the circumstances of each case and the reasons for recommending such passes. CMO should ensure that the recommendations of the Medical Officers for issue of passes were in accordance with the guidelines of these orders.

Note: The above said power of General Manager of the Railway/Unit or Secretary, Railway Board shall not be relegated.

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(2) On sports account:—

1. For participating in Coaching camps organised by the Railway Administration/ Railway Sport Control Board or recognised by the State Sports Association or sponsored by the Railway Sports Control Board.
2. For participating in functions organised to honour players (which include Railway employees as well as dependent family members) having won laurels in National level tournaments.
3. For participating in tournaments which have the recognition of the All India body for the respective sports/games/ and in those tournaments directly conducted by the State Level body for the respective sports /games and not for the tournaments which are not conducted by such bodies even though they may be recognised by the State bodies or their affiliated organisations.

For item (i), (ii) & (iii) in Column (2) :-

1. Special pass will be issued to the Railway employee himself or his family members/ dependents who are actually participating in the sports 'events' for the class of entitlement of the, Railway servant on privilege account. A higher class pass not higher than first class may be issued to a team when they travel together and at least one member of the team is ordinarily entitled to travel by the higher class. However, pass higher than first class may be issued to those railway employees whose entitlement under privilege pass account higher than first class. A pass for a bicycle may also be issued for participating in cycling events.

Replaced vide Railway Board's letter No. E(W)2003PS5-1/20 dated 12.4.2005 (RBE 63/2005).

Special pass will be issued to the Railway employee himself or his family members/dependents who are actually participating in the sports events  for the class of entitlement of the Railway  servant on privilege account. A higher class pass not higher than First Class may be issued to a team when they travel together and at least one member of the team is ordinarily entitled to travel by the higher class. A pass for a bicycle may also be issued for participating in cycling events.

2. Railway servants, when detailed on duty, and travelling either alone or with a team as official or a coach may be issued a duty pass of their entitlement while on duty.

Replaced vide Railway Board's letter No. E(W)2003PS5-1/20 dated 12.4.2005 (RBE 63/2005).

Railway servant travelling alone or with a team as official or a Coach may be issued special pass.

3. First Class Pass may be issued to railway servants —
1. from their place of work to New Delhi and back for receiving Arjuna Award/President’s Award e.g. "Padma Shri" etc.
2. for participating in Inter Railway Meet or National Sports Meet or National tournaments as representative  of the Zonal Railway/Production Unit;
3. When summoned by Railway Sport Control Board.
4. When travelling as Umpire/refree been nominated by RSCB.
5. To railway employees who are nominated by the RSCB to participate in a coaching camp for selection of an all-India team for representing the Railways at the Nationals and by the National Federation for selection of an all India team for representing the country at International meet or are nominated for direct participation in the National Championship representing the combined Railways.

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(3) For appearing before RRB/ Selection Board while on leave or on duty.

As per entitlement on privilege account.

Note: A Railway servant summoned for interview in connection with the filling of a post on the railway on which he is employed may however be issued a duty pass. When called upon to appear before Selection Boards constituted to fill vacancies by Selection, the staff on leave are to be granted free passes. The period of journey and the stay at the place of selection will not be treated as duty.

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(4) For attending Courts.

1. A Railway servant who is summoned to give evidence in a criminal/civil suit, a trial before a Court Martial or proceedings to which Government is a party or a departmental enquiry held by a properly constituted authority, may be granted duty pass, provided the facts to which he has to give evidence have come to his knowledge in the discharge of his public duties.
2. The travelling expenses including the cost of train fare granted by the Courts, if any, shall be credited to the Railway revenues.
3. If a pass under this provision is issued to a retired railway servant, an undertaking should be obtained from the retired railway servant that travelling expenses including the cost of train fare granted by the Court, if any, shall be deposited to railway revenue, within 15 days of the receipt of such sum by the retired railway servant.

Breach of the undertaking will be sufficient ground for forfeiture of post-retirement passes.

** Substituted Vide Railway Board's letter No. E(W)97 PS5-1/5 dated 19.6.1998 (RBE 142/1998) ACS No. 9

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(5) For attending departmental disciplinary  enquiries and for inspection of documents.

Special Passes may be granted for undertaking journeys in this connection to the accused railway servant and the assisting railway servant. An Assisting Trade Union Official (non-railway servant) is not eligible for grant of such passes.

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(5-A) For attending complainant's enquiry

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